Limo Anywhere Payment Methods: Understanding Standard and Custom Options

Limo Anywhere offers a set of default payment methods, including major credit cards (Visa, MasterCard, American Express, and Discover) as well as commonly used options like cash, check, direct bill/invoice, donation, and trade. These default methods are preconfigured and cannot be modified or removed. However, Limo Anywhere also allows you to create custom payment methods tailored to your company’s specific needs.

The default payment methods included in the system can be found in the table below:

Creating a New Payment Method in Limo Anywhere

1. Click the “My Office” icon in the Navigation Bar.
2. Navigate to the “List Management” tab.
3. Select “Payment Methods” from the lefthand menu.

4. Click the “Add New Payment Method” link.

5. Select an option from the “Payment Method Subtype” dropdown menu (most custom payment methods will be set to OTHER).

6. Assign the Payment Method Code. Each Payment method must have a unique code.

7. Enter a Payment Method Name.

8. Set the Status to “Active” from “Inactive” in the “Is Active” dropdown list.

9. Click the “Add New’ button to save changes or click “Cancel” to delete what was added.

Use Cases for Custom Payment Methods

Comp (Complimentary Rides)

The "Comp" payment method is used when a trip is provided at no charge. This can apply in several situations:

• VIP or Special Clients – Complimentary rides for high-profile clients or those receiving perks unrelated to service issues.
• Internal Transfers – Vehicle relocation for operational purposes, ensuring chauffeurs are compensated without processing a client charge.

Promo/Marketing

The "Promo" payment method is ideal for tracking rides offered as part of promotions or internal business needs, such as:

• Giveaways and Advertising Campaigns – Complimentary rides provided to promote your services.
• Internal Business Travel – Transportation for employees attending trade shows, meetings, or industry events.

Bad Debt

The “Bad Debt” payment method helps track lost revenue from uncollectible payments. This could result from customer insolvency, non-payment, disputes, or bankruptcy. Recording these as a separate payment method makes it easier to assess financial impact over time.

Service Failure

When a trip is refunded or discounted due to a service failure—such as a vehicle breakdown, incorrect routing, or significant delay—you can use a dedicated payment method rather than altering the trip’s value. Tracking these adjustments separately allows you to analyze lost revenue due to service-related issues over a given period.

While Limo Anywhere does not limit the number of custom payment methods you can create, it’s best to keep your list concise and relevant. Too many options can increase the risk of errors and slow down payment processing. Consider periodically reviewing your payment methods to ensure they continue to align with your company’s operational needs.